HiMAT workshop: Agenda

Pre-Work:

All PI Teams are required to provide the following to Anthony prior to the workshop:

1. Top 3 papers most closely related to your team’s efforts:
   • helps us build a shared bibliography
   • facilitate knowledge sharing across the team
2. Science Traceability Matrix (STM): science questions, data needs and data assets:
   • each PI team is to map out their own STM. We will then combine and use to assess overall HiMAT science goals.
3. List of core capabilities & skills of team members:
   • enables people to discover who has answers to questions as they arise
   • will be used to further populate HiMAT interactive diagram by discipline, skill rather than just institution
4. (optional) Data files related to any analysis completed on the initial target region (Indus Basin)

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Day 1: Tuesday Nov. 29

Time	Topic / Activity
9:00 - 9:20 am	Welcome and introductions (Tom, Goddard official, Anthony)
9:20 - 9:40 am	Connecting to other participants
9:45 - 10:30 am	Where are we starting? (Anthony)
10:30 - 10:45 am	Coffee break
	Lightning talks (Round 1)
10:45 AM to 10:58 AM	Sarah Kapnick
10:58 AM to 11:11 AM	Paul Houser
11:11 AM to 11:24 AM	Summer Rupper
11:24 AM to 11:37 AM	Si-Chee Tsay
11:37 AM to 11:50 AM	Batu Osmanoglu
11:50 - 12:10 pm	discussion: climate processes and downscaling
	Jim Steenburgh, Richard Lammers, Viviana Maggioni, Paul Ginoux, Marco Tedesco
12:10 - 1:10 pm	Lunch
	Lightning talks (Round 2)
1:10 PM to 1:23 PM	Tom Painter
1:23 PM to 1:36 PM	Isabella Velicogna
1:36 PM to 1:49 PM	Sujay Kumar
1:49 PM to 2:02 PM	Steve Margulis
2:02 PM to 2:15 PM	Anthony Arendt
2:15 pm - 2:35 pm	discussion: models/obeservations of land surface processes
	Sujay Kumar, Yun Qian, Bart Forman, Anil Kulkarni, Batu Osmaloglu
2:35 - 2:50 pm	Coffee break
	Ligthtning talks (Round 3)
3:00 PM to 3:13 PM	Dalia Kirschbaum
3:13 PM to 3:26 PM	Jeff Kargel
3:26 PM to 3:39 PM	Kyle McDonald
3:39 PM to 3:52 PM	Bruce Raup
3:55 - 4:15 pm	discussion: impacts and hazards
	Jeff Kargel, John Hayse, David Bekaert, Sasha Richey
4:15 - 4:40 pm	Team debrief
4:40 - 5:00 pm	Trading places
5:00 - 5:10 pm	Anthony closing
6:00 - 8:00 pm	Group dinner

Day 2: Wednesday Nov. 30

Time	Topic / Activity
9:00 - 9:20 am	Connecting and welcoming
9:20 - 10:50 am	Integration ideation
10:50 - 11:00 am	Coffee
11:00 am - 12:00 pm	Collaboration principles and failure states
12:00 - 1:00 pm	Lunch
1:00 - 1:30 pm	International coordination (Dalia, Nancy)
1:30 - 2:00 pm	Cloud technology demonstration (Batu, Goddard IT, Anthony)
2:00 - 2:20 pm	Digital globe imagery (David)
2:20 - 2:30 pm	Coffee
2:30 - 3:30 pm	Small group breakouts (model atlas, data hacking)
3:30 - 3:45 pm	report out
3:45 - 4:45 pm	Small group breakouts (data atlas)
4:45 - 5:00 pm	report out
5:00 - 5:15 pm	Closing

Day 3: Thursday Dec. 1

Time	Topic / Activity
9:00 - 9:15 am	Introduction and priorities
9:15 - 9:30 am	Connecting
9:30 - 10:30 am	HiMAT STM check-in and review
10:30 - 10:45 am	Coffee
10:45 - 11:30 am	Assorted topics - modify workplans
11:30 am - 12:00 pm	action planning
12:00 - 1:00 pm	Lunch
1:00 - 3:00 pm	Goddard tour

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Detailed Schedule:

Day 1:

Welcome & Introductions :: 20 mins

• Tom
• Anthony
• Goddard official welcome

Agenda, goals & objectives for workshop :: 15 mins

• Anthony and design team:
  • Purpose of the workshop
  • Convey structure and flow of the agenda
  • What we believe the workshop will make possible
  • What we want to leave with
  • What we expect from everyone in order to make the workshop interactions successful
  • How we will link our activites to advancing the science in the region

Connecting to other participants :: 20 mins

• build connections across the team

Where are we starting? :: 45 mins

• Interview & presentation by Anthony
  • Explore leadership approach and mechanisms for the coordination effort
  • What must we achieve? What are the metrics of success for HiMAT?
  • Explore what we mean when discussing integration, collaboration and autonomy
  • Discuss strategy questions and conceptual maps of the overall effort
  • What is GMELT?
  • What is the leadership’s view of most important science objectives?
  • (optional) How does our upcoming engagement with China impact HiMAT activities and planning?

Who we are and what we are doing :: 4.5 hours

• 4 Lightning talks :: 10 mins/talk
• Feedback cards and collaboration notes after each :: 3 mins/talk
• Spotlight discussion :: 20 min
  • Foster understanding about an area of the science or data challenge by hearing from a small group of people with direct experience discuss the topic between them
• Group discussion and sensemaking :: 10 mins
  
  
• REPEAT the above series of lightning talks + feedback + group discussion 3 times for the 12 PI teams
  
  
• Sensemaking with project teams :: 30 mins
  • Review feedback cards
  • Look at notes on other teams
  • Determine follow-up steps and what other teams needs to be responded to
• Trading places :: 30 mins
  • Spend time to coordinate and follow-up with other teams & individuals as needed

Debrief & closing :: 15 mins

• Anthony to close Day 1
• Report out or responses from NASA leadership team

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Day 2:

Connecting & welcoming :: 20 mins

• Reconnecting with each other and lifting-off from where we left-off
• Agenda review & goals for day

Integration ideation :: 90 mins

• Given the HMA science questions before us, what are your boldest, most ambitious ideas for integrating our scientific activities? This might look like:
  • a coordinated improvement of key datasets fundamental to all investigations in the region
  • a toolkit to inform regional decision making
  • a calibration/validation/reanalysis framework for integrating data and models
• 1-2-4-All to generate ideas & determine viability
• Present ideas to full group
• Evaluate the range of ideas on desirability and feasibility (based on the complexity of integrating your own project into the more integrated idea)

Collaboration principles and failure states :: 60 mins

• Identify the activities, behaviors, anything that could derail our efforts together. What must we avoid at all costs moving forward?
• What are the agreements about using other people’s data and model outputs?

Assorted topics :: 4.5 hours

• Full group discussions and deliberation
  • coordinating our engagement with ICIMOD and international partners (Dalia, Nancy)
  • NASA ADAPT technology demonstration and sign-up (Batu, Goddard IT)
  • Accessing DigitalGlobe imagery (Shean)
• Small group discussions & breakouts with reporting template
  • Model atlas
  • Data atlas
  • Exploration of datasets / open hacking related to initial simulations for Indus Basin
• Self-organized sessions around lingering topics & needs
• Report out and debrief of small group & open space discussions
• What happened and what did we learn? So what, why is this important? Now what? What are our next steps?
• Prioritization for Day 3
• Lingering issues still needing to be addressed

Closing :: 15 mins

• Anthony & NASA check-in

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Day 3:

Introduction & priorities :: 10 mins

• Goals for today
• Agenda review

Connecting :: 15 mins

• Continue making loose connections across project teams

HiMAT STM Check-in and review :: 60 mins

• What still needs to be completed?
• What updates can we make it this given the territory we’ve covered so far?

Assorted topics options :: 45 mins

• “Now what?” topics from Day 2
• Open space topics
• Work group coordination & action planning

Action planning & tidying up :: 30 mins

• Use graphic templates if necessary
• Preparing to lift-off where the workshop is leaving off
• Provide individual teams with time to coordinate their own independent actions and solidify collaboration opportunities
• Tie up loose ends or at least notice where the threads are frayed
• If necessary, capture any last requests and needs we have of each other

Closing options :: 20 mins

• Spotlight discussion about the entire workshop
• What was the value of getting together?
• What was your experience here together?
• What, So What, Now What
• Visibly reveal the social network that is forming between us
• Interview with Anthony & Tom
• Closing comments & formal thank yous